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Job Description:

As a Corporate Services Coordinator and member of the Global Corporate Services team at Tricentis, you will be responsible for creating an exceptional workplace environment for the office – one that supports our collaborative and diverse culture of innovation as we oversee the daily operations of our offices around the world.

As the first point-of-contact and primary resource for corporate services and office support needs, you will ensure our office is well maintained, safe and provides a fun and productive experience for the team. We are looking for an energetic candidate who is highly organized, responsive and equipped to collaborate effectively with many different people including office employees, senior leadership, contractors and visitors. You will wear multiple hats as you coordinate and facilitate the daily operations of the office.

Essential Functions and Responsibilities:

• This role requires physical presence in our Vienna office 5 days / week.
• Handle day-to-day tasks to keep your office running efficiently
• Greet employees, customers, and visitors in a professional and courteous manner
• Provide world-class customer service to our staff for all office and facility needs
• Manage schedules for conference rooms and office spaces
• Coordinate all in-office functions such as space and seat planning, shipping/receiving, mail services and special events/catering
• Submit work orders and schedule repairs for general office space and equipment to address issues
• Assist with event planning, meeting logistics, and social activities, and aid with arranging catering related to those meetings
• Assist with new hire onboarding, and provide guidance navigating the travel management system booking process
• Maintain locality knowledge related to event/meeting venues, restaurants, and service vendors
• Manage incoming and outgoing correspondence, including mail and packages
• Liaise with landlord and property management team on regular basis ensuring landlord-provided services such as cleaning, building maintenance meet our needs and expectations
• Manage service contractors for the office for scheduled equipment maintenance
• Manage office security including badging and access control
• Follow security and emergency procedures as defined for the Respond to emergency situations in a calm, efficient manner
• Order and maintain office and kitchen supplies
• Support the Global Corporate Services leadership team with Ad-Hoc requests.

Qualifications

• Matura Diploma and +2 years of experience in a similar role
• Fluency in both German and English is mandatory
• In-depth understanding of MS Office Suite
• Independent worker/thinker who can prioritize tasks to meet deadlines in a fast-paced, quickly changing environment
• A skilled communicator, able to work across several departments, with professional level verbal and written communication and time management skills
• Demonstrate a high level of attention to detail as well as strong interpersonal skills
• Have a positive attitude and a strong sense of urgency in resolving any issues that may arise
• Basic experience in budget management

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